![]() ![]() Some are much better than others, but they all require technical skills that an average user would find too difficult, and / or require a good bit of data cleanup to get any benefit. I did find some excellent posts that explain some technical ways to get close to an index. The experience is that I would do an export from SharePoint to Excel, assuming the table should sort by an index showing the folder structure instead, it just shows all the folders, then all the files in alphabetical order.Īfter a whole lot of research, I found many great posts from other people asking if anyone knows of a good way to make it work but no easy solutions. I had also been frustrated by this for a long time. If you have any problems, or you'd like to collaborate on creative solutions for anything at all, feel free to reach out to me in LinkedIn.Īre you looking for a quick and easy way to view the folder structure when you export a SharePoint Document Library to Excel? You're not alone. I also give tips at the end to troubleshoot any issues that may arise. SharePoint Online Management Shell has a cmdlet Export-SPOUserInfo to export user data from the user information list.As a courtesy to save you from having to read this whole article (you're welcome!) - If you're familiar with how tables in Excel work, and you already exported from SharePoint to Excel, the short version of the solution is to make a new column to the right of table, use this formula and sort by that that doesn't mean anything to you, follow the detailed steps below. This script generates the below CSV file (I’ve removed some of the columns from the CSV, BTW!) Export User Data from User Information List using SharePoint Online Management Shell: Write-host -f Red "Error:" $_.Exception.Message Write-host "User Information List has been Exported to CSV!'" -f Green $ListItemCollection | Export-Csv -Path $CSVPath -NoTypeInformation -Force #Add the object with property to an Array $ExportItem | Add-Member -MemberType NoteProperty -name $Field.InternalName -value $Item $ListItemCollection = each list item value to export to excel $ListItems = $List.GetItems(::CreateAllItemsQuery()) #Get All Items from User Information List $Ctx.Credentials = New-Object ($Cred.Username, $Cred.Password) This PowerShell script exports all user information to a CSV file from the user information list of any SharePoint Online site collection.Īdd-Type -Path "C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\16\ISAPI\"Īdd-Type -Path "C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\16\ISAPI\.dll" PowerShell to Export User Information List in SharePoint Online This will take you to the User Information page, which contains a list of all the users in your SharePoint Online account.Once you are on the Site, append this URL to the site URL in the browser to get the “All People” view: /_catalogs/users/simple.aspx E.g.,.Next, click on the “Site Contents” link, which can be found in the left sidebar. First, log in to your SharePoint Online site.If you are looking for accessing the user information list in SharePoint Online, follow these steps: How to Access User Information list in SharePoint Online? This loads the data from the user information list to Excel and you can view and analyze the data. Scroll down and select the User Information List and click on “Load”. This will open a window with all the available lists on your site.Click on “Microsoft Account”> Click on the “Sign in” button to log in to SharePoint Online and then click on “Connect”.Enter your SharePoint Online site URL and click on OK.Click on the “Data” tab > Get Data > From Other Sources > SharePoint List (In some versions, it is under: Data > New Query > From other sources > SharePoint List).To get started, open the Microsoft Excel desktop application.The exported spreadsheet will include the user’s display name, email address, and last logon date, etc. How to Export User Information List to Excel from SharePoint Online?Īre you looking for a way to export the user information list from SharePoint Online? In this guide, we’ll show you how to do just that with easy-to-follow steps! You’ll have your user data quickly exported and ready to work with in Excel. SharePoint retrieves user-related metadata for fields such as Created By, last modified, etc., from the User Information List. When we grant permissions to a user, they are added automatically to the hidden User Information list. It captures user metadata such as User Picture, Email, DisplayName, LoginName, etc. ![]() User Information List in SharePoint Online stores the information about users. ![]() Requirement: Export User Information List in SharePoint Online.
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